Our Constitution

CONSTITUTION

London Cornish Pilot Gig Club

1.Name

The club will be called London Cornish Pilot Gig Club, also known as Wreckers Rowers, and will be affiliated to the Cornish Pilot Gig Association (CPGA)

2.Aims and objectives

The club will promote and provide facilities for the sport of Cornish Pilot Gig Rowing in London and community participation in the same. The aims and objectives of the club will be:

  • To offer the opportunity for all abilities of rowers to try and participate in Cornish Pilot Gig rowing
  • To offer opportunities to participate in rowing races
  • To promote the club within the local community and CPGA rowing.
  • To link with other organisations to promote Cornish culture in London
  • To ensure a duty of care to all members of the club.
  • To provide all its services in a way that is fair to everyone
  • To ensure that all present and future members receive fair and equal treatment.

3.Membership

Membership should consist of officers and members of the club.   All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted.

Members will be enrolled in one of the following categories:

  • full member
  • associate member
  • junior member
  • life member

Membership of the club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.

The club may have different classes of membership and subscription on a non discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

The club committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against refusal or removal may be made to the members.

4.Membership fees

Membership fees will be set annually and agreed by the Executive/Management Committee or at the Annual General Meeting. Fees will be paid: annually/monthly/weekly by subscription.

5.Officers of the club

The officers of the club will be:

  • Chair
  • Vice Chair
  • Secretary
  • Treasurer
  • Safety Officer
  • Club Welfare Officer
  • Rowing Captain
  • Cornish Culture Officer
  • Communications Officer
  • Website Officer
  • Other relevant positions

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment.

6.Committee

The club will be managed through the Management Committee consisting of: Chair, Vice Chair, Secretary, Treasurer, Safety and Club Welfare Officer. Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and held no less than six per year.

The quorum required for business to be agreed at Management

Committee meetings will be: three.

The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

7. Finance

All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on: 31st December.

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.

8.Property and Funds

The property and funds of the club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the rules and all surplus income or profits are reinvested in the club.

The club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

The club may also in connection with the sports purposes of the club:

  • sell and supply food, drink and related sports clothing and equipment;
  • employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the committee without the person concerned being present;
  • pay for reasonable hospitality for visiting teams and guests;
  • indemnify the committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets).
  • The committee will have due regard to the law on disability discrimination and child protection.

The Committee may buy, take on lease or in exchange any property necessary for the achievement of the club’s objectives and to maintain and equip it for use. The Committee may also subject to any consents required by law to sell, lease or dispose of all or any part of the property of the Club.

The Committee may, subject to any consents required by law, borrow money and to charge all or any part of the property of the Club with repayment of the money so borrowed.

9.Annual general meetings

Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM.

The quorum for AGMs will be 25% of the membership.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. The Committee may call an Extraordinary General Meeting on the    instructions of a simple majority of the Committee or from a request in writing of not less than ten voting club members accompanied by written proposals.

10.Discipline and appeals

Where applicable the procedures laid down within the CPGA Discipline & Appeals Procedures will be adhered to.

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within 28 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action up to & including Suspensions and/or expulsions up to and including 6 months; Fines up to and including £150;

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 28 days of the Secretary receiving the appeal.

11.Winding Up

The members may vote to wind up the club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.

The Committee will then be responsible for the orderly winding up of the club’s affairs.

After settling all liabilities of the club, the Committee shall dispose of the net assets remaining to one or more of the following:

  • to another club with similar sports purposes which is a registered charity and/or
  • to another club with similar sports purposes which is a registered CASC and/or
  • to the club’s governing body for use by them for related community sports.

12.Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

13.Priority

Interpretation of all the rules must be consistent with the statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002.)

14.Declaration

The London Cornish Pilot Gig Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.